How Selman automates driver payroll processing using tachograph data.

The challenge

Although Selman had successfully used on-board computers for many years, the company began to question whether they were still necessary for accurate working-hours registration.

The Dutch Collective Labour Agreement for Professional Goods Transport leaves very little room for interpretation. Objective, reliable and consistent registration of driving, working and rest times is essential. At the same time, Selman wanted to reduce the administrative burden on drivers and avoid requiring them to use multiple systems in the cab.

This led to a central question:

Why use an additional system when the required data is already available from the Smart Tachograph?

“Innovation starts by asking whether existing processes can be simplified. This inspired the idea of processing drivers’ pay directly from Smart Tachograph data.”

The solution

Payroll processing without an on-board computer

Together with Rietveld, Selman developed an innovative solution in which the Smart Tachograph 2.2 provides the foundation for complete working-hours registration.

The Qan-All vehicle server automatically transmits the tachograph data to EasyTacho. EasyHours then processes this data into an accurate payroll calculation that complies with the collective labour agreement. At the same time, EasyTrack provides journey and location data for trip registration and track and trace.

The result is a fully automated process that requires no traditional on-board computer.

The solution at a glance

• Smart Tachograph 2.2 records driving, working and rest times.
• Qan-All collects and transmits the data.
• EasyTacho processes the tachograph data.
• EasyHours automates payroll processing.
• EasyTrack provides trip registration and track and trace.

“This enabled us to achieve an important objective: complete payroll processing without an on-board computer.”

The results

Fewer systems, greater clarity

By eliminating the on-board computer and making intelligent use of existing tachograph data, Selman has created a simpler and more reliable process.

Drivers perform fewer administrative tasks and are paid automatically in accordance with the collective labour agreement. Because the records come directly from the legally required tachograph, the process is also more consistent and leaves less room for disputes afterwards.

The solution also provides significant organisational benefits:

• less hardware in the cab;
• no duplicate registrations;
• fewer manual administrative tasks;
• working-hours registration that is fully compliant with the collective labour agreement;
• greater reliability;
• simpler system management.

Developing the solution together with Rietveld

For Selman, this was not a standard implementation.

With the introduction of the Smart Tachograph 2.2, both organisations recognised new opportunities to fundamentally redesign the payroll process. Over approximately one year, they jointly developed, tested and optimised the solution in day-to-day operations.

The partnership was characterised by:

• open communication;
• mutual understanding;
• collaborative problem-solving;
• a focus on practical application.

“Through mutual understanding and empathy, you can ultimately develop an excellent solution together.”
René Jansen

Relevance to the sector

The solution responds to key developments within the transport sector.

Increasing amounts of data are available directly from the Smart Tachograph. At the same time, there is a growing need for simplicity, less hardware and automated processes.

This approach is particularly relevant to:

• transport companies seeking to process drivers’ pay without an on-board computer;
• organisations using the Smart Tachograph 2.2;
• companies employing international drivers;
• businesses seeking to simplify their administrative processes;
• transport operators wanting to achieve full compliance with the collective labour agreement without additional complexity.

The solution also offers opportunities for the growing number of commercial vehicles weighing 2,600 kg or more that are subject to tachograph requirements.

Conclusion

The partnership between Selman Transport and Rietveld demonstrates that innovation does not always require more technology.

By intelligently using data already available from the Smart Tachograph, the partners created a solution that is simpler, more reliable and more future-proof than traditional payroll processes.

The result is a new standard in which the tachograph not only supports compliance with legislation and regulations, but also provides the foundation for fair, automated and fully digital payroll processing.

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Discover how Smart Tachograph 2.2, Qan-All, EasyTacho, EasyTrack and EasyHours can provide a simpler, more reliable and fully automated payroll process.

Contact Rietveld’s specialists to discover what this innovative solution could mean for your transport organisation.