EasyTrans

From an independent driver to a transportation company with multiple locations

Professional transportation software doesn’t have to be complicated or expensive. A self-employed driver needs a different solution than a freight forwarder or a distribution company with multiple dispatchers and locations.

EasyTrans addresses this need with four online TMS packages tailored to different business sizes. The software is used by independent professional drivers, charter companies, courier services, freight forwarders, distribution companies, and larger transportation organizations. Thanks to the integration with the Efficio onboard computer and Rietveld’sEasyTrack, real-time data from vehicles is also incorporated into this accessible digital work environment.

Moving forward together with expertise.

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Why do transportation companies choose EasyTrans?

EasyTrans was developed based on real-world courier experience and has evolved into a comprehensive online Transport Management System for a wide range of logistics service providers. The entire process—from quotes and transport orders to scheduling, transport documents, and invoicing—is managed from a single platform.

The software is suitable for, among others:

• independent drivers, owner-operators, and charter companies;
• courier and express services;
• freight forwarders;
• transportation companies;
• distribution companies;
• organizations with multiple locations.

EasyTrans operates entirely online in the cloud. No local installation is required, and users can access their transportation records from anywhere with an internet connection.

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One fixed package price—no per-user fees

A key difference from many other TMS solutions is EasyTrans’s pricing model. Companies choose a package that fits their size and do not pay separately per user. According to EasyTrans, there are also no setup fees.

Thanks to the four package tiers, an independent driver can start small, while a growing transportation or distribution company can expand with features such as:

• a Customer Portal;
• web ordering;
• a Carrier Portal;
• the Driver App;
• additional locations;
• multiple company names and currencies;
• route planning and route optimization;
• document storage;
• purchasing and self-billing functionality.

This allows the software to grow with your business without immediately requiring a heavy-duty enterprise platform.

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Customers enter their own shipping orders

With the Customer Portal, clients can enter their own transport orders. These web-based orders appear immediately in the planning environment, reducing the need for employees to manually enter orders. Customers can also track the progress of their shipments via Track & Trace.

This results in:

• fewer phone calls and less administrative work for order entry;
• faster order processing;
• a lower risk of data entry errors;
• greater transparency for clients;
• a more professional service.

The portal can also be integrated into the transportation company’s own website.

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Real-time vehicle data with Efficio and EasyTrack

Through integration with Efficio and EasyTrack, vehicle data is linked to the transport information in EasyTrans. This creates a real-time connection between planning, execution, and administration.

Depending on the chosen configuration, data can be used for, among other things:

• real-time vehicle locations;
• trip and mileage tracking;
• up-to-date progress of transport orders;
• status information from the vehicle;
• time tracking;
• management information.

This allows planners to respond more quickly to changes along the way and eliminates the need to constantly look up vehicle data separately or process it manually.

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Digital Processing of Transport Orders

EasyTrans supports comprehensive digital communication with drivers and external carriers. Transport orders can be automatically forwarded via the Driver App. Drivers can view the loading and unloading addresses, goods, and associated documents, and can navigate directly from the order.

When checking off a job, they can record, among other things:

• digital signatures;
• photos;
• waiting times;
• kilometers driven;
• packaging;
• delivery information;
• additional documents.

This information is sent directly back to the scheduling department. Digital signatures, photos, and waybills can then be automatically linked to the invoice or shared with the customer.

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Greater insight into costs and revenues

For freight forwarders and transportation companies that work with external carriers, EasyTrans offers a separate purchasing module. This allows purchasing rates to be linked to sales rates and provides insight into costs and revenues per transport order. Purchasing invoices, self-billing, and received expense reports can also be managed directly within the software.

Combined with the mileage and trip data from EasyTrack, this creates a better basis for comparing planned and actual mileage.

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The Power of Collaboration

EasyTrans makes professional transport automation accessible to transportation companies of all sizes. Rietveld adds reliable real-time vehicle data and a direct link to day-to-day operations.

For independent drivers and charter companies

• Professional transportation administration without a major IT project
• Access to orders and invoicing from anywhere
• Automatic recording of vehicle and trip information

For planners and freight forwarders

• Web orders integrated directly into the schedule
• Real-time insight into vehicles and shipments
• Easy management of in-house and external carriers

For drivers

• Digital transport orders and documents
• Navigate directly to loading and unloading addresses
• Easy recording of proof of delivery (POD), photos, and wait times

For administration and business owners

• Faster invoicing with digital freight documentation
• Insight into outstanding and paid invoices
• Better control over costs, revenue, and mileage
• Software that can scale affordably with your organization

This is how we work together to strengthen organizations, employees, and fleets with smart, sustainable, and secure solutions.

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Why choose Rietveld?

Rietveld ensures that information from vehicles is seamlessly integrated with transportation administration. With the Efficio onboard computer, EasyTrack, and reliable software integrations, we connect drivers, vehicles, and office processes.

In doing so, we look not only at the technical integration but also at how your organization operates. This results in a customized solution that fits your fleet, employees, and stage of growth.