Trip Software

A single software platform for the entire coach operation

A coach company faces different challenges than a transportation company. In addition to scheduling vehicles and drivers, quotes, trips, group transportation, time tracking, collective bargaining agreement (CBA) processing, and customer communication also play an important role.

Trip NT from Trip Software was developed specifically for the coach and tour operator industry. The platform supports the entire business process: from quotes and scheduling to trip execution, time tracking, and invoicing. Thanks to the integration with the Efficio onboard computer and Rietveld’sEasyTrack, vehicle and trip data are automatically processed within Trip NT.

Moving forward together with expertise.

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Why do coach companies choose Trip Software?

For over 30 years, Trip Software has been developing software specifically tailored to the day-to-day operations of coach companies. The system has a modular structure and easily scales with the organization.

With Trip NT, you can manage, among other things:

• quotes and reservations;
• coach rentals;
• group transportation and scheduled services;
• graphical scheduling of drivers and vehicles;
• driver portal;
• time tracking in accordance with the Collective Bargaining Agreement for Private Bus Transportation;
• invoicing;
• management reports;
• workshop management;
• tour operations.

Because all processes are consolidated within a single platform, information needs to be entered only once.

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Automatic processing of trip data

A key advantage of the integration between Trip NT and the Efficio onboard computer is that mileage and trip data are automatically fed back into the administrative system.

Whereas drivers previously had to manually record mileage, this data is now processed directly from the onboard computer. Combined with the driver portal, this creates a single, reliable source for managing trips, hours, and invoicing.

Among other things, this results in:

• automatic mileage tracking;
• reduced administrative tasks;
• reduced risk of data entry errors;
• faster trip processing;
• reliable post-trip calculations.

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From Planning to Execution

Trip NT features a comprehensive graphical planning board that clearly displays the scheduling of vehicles and drivers. During operations, EasyTrackprovides real-time vehicle data back to the planning department.

As a result, your organization has continuous access to:

• real-time vehicle locations;
• up-to-date trip statuses;
• miles driven;
• ETAs;
• digital communication between dispatch and the driver;
• reliable trip information for administrative purposes.

This ensures that scheduling remains aligned with reality and allows for a faster response to changes along the way.

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Specially developed for the coach industry

Trip NT stands out because the software is fully tailored to the processes within coach companies and tour operators.

The platform supports, among other things:

• day trips;
• multi-day trips;
• shuttle services;
• group transportation;
• scheduled transportation;
• international scheduled services;
• hotel and restaurant reservations;
• online bookings via customer portals;
• time tracking in accordance with the Collective Bargaining Agreement for Private Bus Transportation.

As a result, companies do not need to adapt a generic TMS to their workflows; instead, they use software developed specifically for their industry.

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More Efficient Planning and Faster Billing

After a trip is completed, mileage, hours, and other trip data are automatically processed within Trip NT. This data immediately serves as the basis for time tracking, cost reconciliation, and invoicing.

Thanks to the automatic data exchange between Efficio, EasyTrack, and Trip NT, your organization benefits from:

• less duplicate data entry;
• faster verification of trip data;
• reliable time tracking;
• more efficient invoicing;
• better management information.

This way, planning, execution, and administration become a single, continuous digital process.

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The Power of Collaboration

Trip Software supports the entire operations of coach companies. Rietveld enriches these processes with real-time vehicle data from Efficio and EasyTrack.

Together, this creates a single integrated solution in which planning, drivers, vehicles, and administration are continuously connected.

For planners

• Real-time insight into vehicles and trips
• Less manual processing
• Ability to make adjustments more quickly

For drivers

• Digital trip information
• Fewer administrative tasks
• Better communication with dispatch

For the administration

• Automatic mileage and trip tracking
• Reliable time tracking
• Faster invoicing

For business owners

• One integrated platform for the entire organization
• Greater control over planning and execution
• Reliable management information
• Software fully tailored to the coach industry

This is how we work together to strengthen organizations, employees, and fleets with smart, sustainable, and safe solutions.

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Why choose Rietveld?

Rietveld has been an integration partner of Trip Software for many years. Thanks to the integration between Efficio, EasyTrack, and Trip NT, vehicle data is automatically available within the planning and administrative systems.

As a result, drivers and planners do not have to enter data twice, and the organization always has up-to-date information for scheduling, time tracking, and billing.